Senior Executive - Administration

Job Description

Housekeeping:1) Daily monitoring and upkeep of the GMP Manufacturing area, Lab Areas, as per the SOP guidelines. 2)Daily upkeep and monitoring of Common areas (Canteen, Corridors, Staircases, Washrooms, Roads and Garden etc. Through facility management agencies and ensure proper cleanliness of the facility for 24x7, at all times. Removal of Non-Hazardous Scrap from facility - ensure timely removal of scrap & its periodic disposal.

GMP Compliance & Departmental SOP: Timely Preparation, revisions of departmental SOP's.:1) Timely compliance for all the observations related to Admin in internal and external audits.2) Maintaining & Keeping all GMP Compliance record of Admin SOP’s, logbooks, bound books etc. and its timely archival. 3) SPOC for all the QMS.

Contract Labour Management: 1) Ensuring compliances with respect to contract labour like their PF, WC, Registers, Bonus, returns, minimum wages etc.2) Ensuring the department wise daily deployment of skilled, unskilled manpower as per approved budgeted manpower.3) Resolve Day to day grievances if any.

General Administration: 1) Canteen: Daily check menu for Canteen 1and 2, working of Vending Machine, Canteen Contractor Manpower for its health and hygiene, ensure availability of the food, tea and its services on schedule time etc. Evaluate SLA vs. Deliverables and appropriate action as per SLA. 2) Security Management: day to day coordination with security departments for various implementations and information. 3) Visitor Management: Hospitality preparations for all the Local and International Visits, Guest, VIPs and Auditors etc. (Conference room readiness/cleaning /welcome board, food and beverages arrangements etc. 4) Garden: Daily interaction and follow up with Landscaping and Garden contractor for maintain green belt.5) Office Furniture & Seating Arrangements: Ensure timely repair and maintenance of Office Furniture & seating arrangements for ne joiners as per plan 6) Petty Cash: Manage Petty cash requirement, SAP & Workflow for processing of Administration vendors bills & timely payment.

CAPEX & OPEX Budget and Vendor Payments: 1) Ensuring the data availability and perseverance of expenses record/summery for Preparation and monitoring of CAPEX and Revenue Budget for Biotech Administration 2) Receipt and processing of vendor invoices as per the FSSC system/SAP/ARIBA etc. 3) Suggest new ideas for Cos Saving /Innovation etc.

Government and Local Liaisoning, Govt. Compliances: 

1) Factory License: Providing support to Admin Manager for Renewal, Extension and other activities related factory license at Biotech Facility.

2) Labour Compliances: Providing support to Admin Manager for Contract labour registration certificate, listing and delisting of vendors, minimize overall manpower and vendor numbers on RC, timely Renewals.

3) Coordination with HR/Legal team for matters related to labour office, court etc. in absence of Admin Manager.

4) Liaison with Police station -Paud and Pirangut, SP Rural as and when required.

5) Timely payment of Grampanchyat taxes, Facilitation for Grampanchyat and Tehsil work if any.

Work Experience

5-6 Years of Experience with Pharma background.

Education

Competencies