Executive - Secretarial

A) Job description: -

1. Draft notices, agendas, minutes, action taken reports, correspondence, process payment of sitting fees etc. of meetings of the Board/Committees.
2. Liaison and follow-up for minutes of subsidiaries of the Company, maintain records and incorporate them in the Board agenda/minutes.
3. Take printouts, prepare sets, circulate notices, agendas and minutes of board/committee meetings.
4. Prepare compliance certificates, notices of disclosure of interest, affirmation of codes of conduct for Directors/independent Directors etc.
5. Liaison with Offices of Chairman/C.E.O./Managing Director and administration department for board/committee meetings, refreshments, travel arrangements etc.
6. Engross approved minutes on minutes sheets, number, periodically bound them and store in safe custody.
7. Furnish to various departments, certified copies of Resolutions/particulars of directors, etc.
8. Ensure compliance with SEBI Listing Regulations for press releases, quarterly corporate governance compliance reports, publishing advertisements in newspapers etc.
9. Prepare drafts of ACM notice, proxy forms, attendance sheet, ballot papers, representations, ACM procedures, ensuring compliance with stock exchanges requirements etc.
10. Draft replies within prescribed timeframe to queries raised by stock exchanges.
11. Integrated Reports - Coordinate inputs from various departments and compile/tabulate vast data from multiple sources.
12. Provide to various departments, shareholding pattern of the Company and its Indian subsidiaries.
13. Provide to various departments particulars of subsidiaries of the Company.
14. Draft letters to solicitors seeking advice on various matters.
15. Handle / control stationer for the Department and ensure that there is no waste.
 
B) Relevant work experience - 5 to 6 Years.
 
C) Education Qualification - M. Com / B. Com, Company Secretary.